Send document
WhatsApp Email
Signed Medical Certificate.pdf
Contractor sends the signed document to the SafeSight contact for their site.
Mining Safety • Audits • Contractor Management
Know what needs
attention before
the audit starts.
SafeSight gives mines and contractors one place to manage digital safety files, compliance, people, equipment, audits and corrective actions — site by site.
Site-based • Human-approved • Built for contractor compliance
Meet ScoutyMeet ScoutySafeSight guide17
Audit Ready
5
Need Attention
12
Expiring Soon
01 — Introduction
Next — The ChallengeThe current challenge
02 / The current challenge
Contractor safety files shouldn’t be this difficult to manage.
Safety teams still spend too much time searching through folders, monitoring expiry dates, following up with contractors and preparing for audits manually.
Why safety teams lose time
A typical contractor-file workflow before SafeSight.
Meet ScoutyMeet ScoutySafeSight guide01
Documents everywhere
Safety information is often spread across folders, emails, paper files and disconnected systems.
02
Expiries get missed
Medicals, inductions, licences, certificates and equipment inspections constantly need monitoring.
03
Audits take too long
Safety Officers spend valuable time manually searching through contractor files and checking whether information is current.
04
Contractors lack visibility
Contractors often only discover what is missing when their safety file is reviewed.
SafeSight turns all of this into one clear site-based workflow.
Next — Built around the mine siteSite-based compliance
03 / Site-based compliance
Built around the worksite.
SafeSight separates reusable company information from site-specific compliance, allowing every operation, project or worksite to manage its own contractor requirements, safety files, people, equipment and audits.
How SafeSight structures compliance
Site-based Meet ScoutyMeet ScoutySafeSight guideOne contractor can work across multiple sites while maintaining separate approval, compliance and audit history at each location.
Mining
Eagle Ridge Mine
Construction
Riverstone Construction Project
Industrial
Central Processing Plant
Organisation
Operation / Project
Site / Work Area
Contractors
Site Safety File
People · Equipment · Documents
Audits · Corrective Actions
Alpha Electrical
- Eagle Ridge MineApproved
- Riverstone ConstructionAttention required
- Central Processing PlantNot yet submitted
One contractor. Multiple worksites. Independent compliance.
Reusable company information
- Company details
- Employees
- Equipment
- Qualifications
- Certificates
Site-specific compliance
- Site requirements
- Site approvals
- Inductions
- Safety file
- Audits
- Corrective actions
Store information once. Approve it where the work actually happens.
Built for high-risk work environments
- Mining
- Construction
- Industrial
- Engineering
- Maintenance
- Infrastructure
04 / Safety Officer view
Safety Officer view
See what needs your attention first.
Instead of searching through safety files, SafeSight brings the highest-priority contractor issues directly to the Safety Officer.
See what is missing, expired, overdue or waiting for review before the audit starts.
How SafeSight helps the Safety Officer
Priority view Meet ScoutyMeet ScoutySafeSight guideThe Safety Officer logs in, sees the site status, opens the highest-priority issue and takes action — without opening a single folder.
Eagle Ridge Mine · North Shaft
Contractors
0
Audit ready
0
Action required
0
Expiring soon
0
Open actions
0
Needs attention
Filter by category| Contractor | Issue | Category | Severity | Due | Action |
|---|---|---|---|---|---|
| Alpha Electrical | 2 employee medicals expired | People | Critical | Expired | Review |
| Rockline Mining | Appointment letter missing | Appointments | High | Today | Review |
| Peak Mechanical | Tool inspection expires in 7 days | Equipment | Warning | 7 days | Review |
| BlueRock Civils | Corrective action overdue | Audit | High | Overdue | Review |
Issue details
- Contractor
- Alpha Electrical
- Issue
- 2 employee medicals expired
- Category
- People
- Affected
- 2 employees
- Due
- Expired
- Status
- Action required
Review issueView contractor
- 12Expiring soon
- 3Upcoming audits
- 8New submissions
- 4Overdue actions
Start with the problems. Not the folders.
05 / Digital Safety Files
Digital Safety Files
A safety file that tells you what’s missing.
SafeSight turns contractor safety files into structured, site-specific compliance workspaces where requirements, documents, people, equipment and approvals are easy to track.
Every item has a clear status, so both the Safety Officer and contractor know what still needs attention.
How the Digital Safety File works
Site-specific Digital safety fileDigital safety fileSafeSight guideThe Safety Officer opens the contractor file, finds the incomplete category, reviews the requirement and takes action.
Digital Safety File
Alpha Electrical
Riverstone Construction Project
Electrical Installation — Zone B
Attention required
82% Ready
4 items need attention
Safety file categories
Configured for this siteApproved · Missing · Expiring · Needs review · Not applicable
Every site can define its own requirements.
SafeSight lets each operation, project or worksite decide what its contractors must submit, how often it must be reviewed and whether approval is required.
Reusable contractor information
Company profile · Employees · Equipment · Qualifications · Certificates
Site-specific compliance
Site appointments · Inductions · Site requirements · Risk documents · Audit history · Corrective actions
Store information once. Approve it where the work happens.
One clear file.
No guessing.
Approved. Missing. Expiring. Needs Review.
06 / Contractor Submissions
Contractor Submissions
Send it the way you already do.
SafeSight handles the rest.
Contractors can email or WhatsApp signed safety documents to the SafeSight contact linked to their worksite. No app installation is required.
SafeSight identifies the contractor, site and document type, places the file into the correct digital safety file, checks for missing information or expiry issues, and tells the contractor exactly what still needs attention.
No app installation required
Contractors continue using the communication tools they already know.
How contractors submit
No app required Contractor submissionsContractor submissionsSafeSight guideNo new app
No upload portal
Just send it
01
02
Identify
ContractorAlpha Electrical
SiteNorth Shaft
Document typeMedical Certificate
SafeSight identifies who sent it, where it belongs and what type of document it is.
03
File
Digital safety file
Alpha Electrical
North Shaft · Medicals & Inductions
Medical Certificate Uploaded
The file is placed into the correct site safety file automatically.
04
Pre-Check
Contractor matched Site matched Signature detected Expiry date detected Expires in 12 days Replacement required
SafeSight checks for missing information, signatures, expiry dates and outstanding requirements.
05
Contractor feedback
SafeSight
Medical Certificate expires in 12 days. Please submit a valid replacement before the next audit.
If something needs attention, the contractor gets clear instructions on what to correct or submit.
06
Safety Officer review
Pre-Check complete
Ready for Safety Officer review
Final review
Safety Officer
SafeSight prepares the submission, but the Safety Officer always performs the final review.
Send. Check. Correct. Review.
From WhatsApp or email to the correct safety file — automatically organised and ready for review.
AI assists. People approve.
SafeSight does not approve compliance or guarantee an audit pass. Final approval remains with authorised Safety Officers.
SafeSight Pre-Check
SafeSight checks first.
Your Safety Officer decides.
SafeSight helps detect missing information, expiry dates and potential document issues before a Safety Officer performs the final review.
AI assists.
People approve.
Occupational Medical Certificate.pdf
Uploaded by Alpha Electrical · Employee: John Mokoena
SafeSight Pre-Check
- Document recognised
- Employee matched
- Contractor matched
- Issue date detected
- Expiry date detected
- Expires in 21 days
Ready for Safety Officer review
Awaiting decisionSite compliance
Compliance goes beyond documents.
People
John Mokoena
Electrician · Alpha Electrical · North Shaft
- Medical
- Valid until 17 October
- Mine induction
- Valid
- Trade certificate
- Verified
- Appointment
- Electrical Supervisor
Medical expires in 45 days
Equipment
AE-142 · Demolition Hammer
Alpha Electrical · North Shaft
- Inspection
- Current
- Last inspection
- 27 August
- Next inspection
- 27 September
- Associated documents
- 3
✓ Inspection register verified by Safety Officer
Track who — and what — is actually deployed to each site.
Audits & corrective actions
Monthly audits with tracked corrective actions.
Audits are scheduled, findings are assigned with severity and due dates, and every corrective action is verified before it is closed.
Audit dashboard — September
Audits completed
0/24
Open findings
0
Closed this month
0
Overdue actions
0
Corrective actions
| ID | Finding | Contractor | Severity | Due | Status |
|---|---|---|---|---|---|
| #024 | Damaged extension lead in use | Alpha Electrical | Critical | 06 Sep | Open |
| #025 | Fire extinguisher inspection overdue | Rockline Mining | Warning | 12 Sep | In progress |
| #026 | Toolbox talk register incomplete | Peak Mechanical | Information | 19 Sep | Awaiting review |
01
Audit conducted
Scheduled monthly per contractor
02
Finding raised
Severity, evidence and owner captured
03
Contractor responds
Corrective action and proof uploaded
04
Officer verifies
Finding closed and recorded
One platform, three perspectives
Everyone works from the same compliance picture.
Safety Officer
- Priority issues surfaced first
- One review queue across all contractors
- Less time spent chasing documents
Contractor
- A clear list of what to fix next
- Immediate feedback on submissions
- No repeated document requests
Management
- Compliance visibility per mine and site
- Audit history in one record
- Evidence ready for regulators
Management value
Why mines run SafeSight.
Reduced risk exposure
Non-compliance is visible before people or equipment reach the working face.
Less administration
Pre-Check removes repetitive document checking so officers review, not retype.
Complete safety files
Requirements are defined per site and tracked to completion automatically.
Accountable contractors
Every contractor sees exactly what is outstanding and who owns it.
Audit-ready records
Findings, corrective actions and approvals stay in one verifiable history.
Regulator confidence
Evidence can be produced per mine, per site and per contractor on demand.
See the live product
See how SafeSight manages contractor safety across your mine.
Open the working product or speak to the SafeSight team about a site-specific configuration.